Recommendations for reappointment or non-reappointment of tenure-track faculty are made each year by all tenured faculty in each department.

Procedures: The procedures to be following in the annual evaluations are:

1. The faculty members should complete a PAR and provide that and any other evidence of performance to the department chair by a specified date.

2. The materials submitted should be reviewed by all tenured faculty members in the department.

3. The chair, or another faculty members specified by the department, must write a memorandum recommending reappointment or non-reappointment of the tenure-track faculty member. This letter should provide thorough comments evaluating teaching, scholarship, service and advising.

4. The evaluative memorandum presenting the recommendation to the Dean should record who participated in making the recommendation, and the recommendation must be signed by all tenured faculty (persons on sabbatical or other leaves of absence may be excused). [Note: All tenured faculty members, except those on leave, are required to participate in the evaluation.]

5. Questions that are likely to arise from the recommendation should be the subject of a discussion between the department chair and the Dean at least several weeks before the recommendation is formally submitted. A conference between the Dean and the department chair about the recommendation regarding third-year and fifth-year faculty members is required, and it is preferred in all instances.

Criteria:

1. Each year the evaluation of tenure-track faculty should assess teaching, scholarship, service and advising. These should be discussed using the same criteria that are to be addressed in the tenure document should be used. These are detailed in the Faculty Policies Handbook, Section 3.1.3 Criteria for the Review of Faculty Performance.

2. In the evaluation leading to the recommendation at every stage, chairs and departments address both the strengths and the weaknesses of the faculty member in the areas of teaching, scholarship/creative activity, service and advising.

3. The evaluation must reflect the agreed-upon standards of the department as required by the College tenure policy as stated in the College handbook. The document should indicate the (a) strength of the recommendation, (b) whether positive or negative, and (c) the degree of involvement of members of the department in arriving at the recommendation.