Minors Safety Guidelines and Processes

Guidelines for Safety of Minors in University Programs and Activities

Drake University is committed to providing a safe and secure environment for children under the age of 18 (“Minors”) who participate in University programs and activities.

The University expects all employees, students, volunteers, contractors and visitors of the University to adhere to and act in accordance with this policy and any other related departmental policies and procedures that are implemented in furtherance of and in accordance with this policy.

  1. Covered Program Requirements
  2. Program Registration

 The requirements in this section apply to all University-operated activities and programs in which Minors will be physically present and participating, whether the activities and programs occur on University property or at off-campus locations (“Covered Programs”). Covered Programs do not include:

(1) University undergraduate or graduate academic programs in which the only Minors participating in the programs are students enrolled at Drake or another institution of higher education;
(2) University events (e.g. fairs, festivals, athletic events, artistic events) that are open to the general public and people of all age groups, but at which children may be present or participate;
(3) University events, programs and activities at which children are expected to be accompanied and supervised at all times by their parent(s) or legal guardian(s); or
(4) activities or programs in which the only Minors who participate are University employees.

The following requirements govern participation in Covered Programs:

The University employee responsible for the Covered Program (or designee) shall register the Covered Program with the Department of Events Planning and Risk and Insurance? within sufficient time to meet the requirements of this policy. Each program will be registered the first time it is offered at the University and at least annually thereafter.

  • Criminal Background Checks
  • Training Requirements

All University employees (without regard to date of hire by the University) who work in a Covered Program, and all volunteers who are expected to work more than eight (8) hours for the Covered Program or who will have unsupervised contact with Minors, are required to submit to a criminal background check and to receive clearance to participate before they may care for, supervise, work with, or otherwise come into contact with Minors who participate in the Covered Program. The criminal background check will be administered under the direction of the Department of Human Resources.

A decision not to permit an individual to participate in a Covered Program based on the results of a criminal background check will be made by the hiring supervisor or dean/manager responsible for the Covered Program, in consultation with the Chief Human Resources Officer. The University will consider each situation on a case-by-case basis and will consider the nature of the offense, the nature of the position, the need to provide a safe and secure campus community, and the need to safeguard University assets. All criminal background investigations will be conducted in accordance with applicable federal and state laws and regulations.

A Covered Program will require all of its employees and volunteers to be trained on appropriate conduct with or around children, protecting children from abuse and neglect, and reporting of known or suspected child abuse or neglect. The training must be completed before the employee or volunteer may care for, supervise, work with, or otherwise come into contact with Minors who participate in the Covered Program. For assistance in arranging the training, please contact Risk and Insurance/Human Resources/Title IX? (UE Online training and written guidelines—Mandatory Reporter training)

  1. Conduct Requirements
  2. Programs Conducted by Outside Entities on University Property

All University employees, students, volunteers, contractors and visitors are expected to model professional and appropriate behavior at all times in their interactions with or in the presence of Minors who are on the University campus and/or who participate in Covered Programs or other University activities, whether on or off campus. See Addl. Resources A: Minors on Campus Checklist (LINK)


From  time to  time,  the University rents  its  facilities  to  outside entities  that  operate programs or activities in which Minors will be physically present and participate.   All such outside entities must sign an appropriate contract with the Drake Events Management Department that governs their use of University facilities. Outside entities are responsible for the appropriate conduct, training, and oversight of their employees, volunteers, and other agents, and also are responsible for ensuring the appropriate supervision of any Minors who participate in their programs or activities that occur on University property. See Addl. Resources: Sample Program Guidelines with Minors (LINK)

  1. Reporting Allegations of Inappropriate Behavior
  2. If you suspect a child under the age of 18 is being abused or neglected:
  3. If you believe the child is in imminent danger, CALL 911
  4. Call the Abuse Hotline at 1-800-362-2178, available 24 hours a day, 7 days a week.
    1. Please be ready to provide identifying information and the whereabouts of the child. 
    2. You may remain anonymous.

All University employees and volunteers are required to immediately report any known or suspected child abuse or neglect that occurs on campus, in any off-campus University building or property, or in connection with any Covered Program or any other University- related program or activity.   In addition, all University employees who are mandated reporters under the Iowa’s child abuse reporting law, Iowa Code sections 232.67 through 232.75  are required to make reports as required by law.  For more information, see the University’s Policy on Reporting Child Abuse and Neglect.( http://www.drake.edu/titleix/) Or go to the Department of Human Services information page at (http://dhs.iowa.gov/report-abuse-and-fraud).

Consequences of Failing to Comply

Failure to comply with this policy may result in corrective action, as appropriate under the circumstances.  For programs, the corrective action may range from warnings up to and including denial of the ability to offer the program.  For individuals, the corrective action  may  range  from  verbal  warnings  up  to  and  including  termination  from employment or other relationship with the University.  If termination of a faculty member is  contemplated,  the  applicable  rules  governing  dismissal  for  serious  cause  will  be followed.

Additional Resources:

University’s Policy on Reporting Child Abuse and Neglect. www.drake.edu/titleix/ 

Iowa Department of Human Services: http://dhs.iowa.gov/report-abuse-and-fraud

Report Child Abuse:

Download a PDF of the Guide for Mandatory Reporters (or download the Spanish Guide for Mandatory Reporters).  For more information visit the Child Abuse page.

Sample Program Leader and Program in General Guidelines with Minors (LINK ISU)

Minors on Campus Checklist (LINK)

Child Sexual Abuse Prevention Training Guide (SDiego) and UE EduRisk Minors Boundaries etc.


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