Travel Risk Management Processes

Information and Processes.  Once the forms are processed, the main contact on the form will be notified. 

  1. Driving on Behalf of the University
  2. Required Class Trips
  3. Voluntary Trips (student organizations, mock trial, moot court, field trips, etc.)
  4. International Trips (Medex Travel and Security Assistance)

Driving on Behalf of the University.
Anyone driving on behalf of the University will need to go through the driver approval process including filling out the following form(s):   

  1. Motor Vehicle Form: (all drivers need to fill this form out --upon approval the driver will be added to the University's  approved drivers' list)        
  2. Personal Vehicle Release Form: (all drivers driving personal vehicle for the trip need to fill out this form and the Motor Vehicle Form)

Once the forms are processed, the contact on the form will be notified of the driver being added to the approved drivers' list.

Required Class Trip.
The online trip and driver forms urls are below.  These forms need to be filled out and submitted online.

  1. Trip Form: (key trip leader would complete)
  2. Trip Roster Form: (the key trip leader would complete)
  3. Emergency Contact Form: (FILL OUT ONLY IF Participant emergency information IS NOT on file with the College/School/Department traveling-- participants fill out this form )
  4. Motor Vehicle Form: (all drivers need to fill this form out --upon approval the driver will be added to the University's  approved drivers' list)        
  5. Personal Vehicle Release Form: (all drivers driving personal vehicle for the trip need to fill out this form and the Motor Vehicle Form)

Voluntary Trip.
The online trip and driver forms urls are below.  These forms need to be filled out and submitted online.

  1. Trip Form: (key trip leader would complete this form)
  2. Trip Roster Form: (the key trip leader would complete this form)
  3. Release and Emergency Contact Form: (all participants fill out this form)
  4. Motor Vehicle Form: (all drivers need to fill this form out --upon approval the driver will be added to the University's approved drivers' list)       
  5. Personal Vehicle Release Form: (all drivers driving personal vehicle for the trip need to fill out this form and the Motor Vehicle Form)

International Travel. MEDEX Travel and Security Assistance Coverage is secured for participants traveling on behalf of Drake to a foreign country.  MEDEX is part of the university’s group travel insurance package. It provides travel assistance for medical evacuation, repatriation, political unrest, natural disaster and more. The Medex Trip Roster needs to be filled out to register the trip participant(s) for the coverage. The Medex Traveler documents summarize what services (paid for and not paid for) are provided. This coverage is at no cost to the participant.

Other Resources:
University Transportation Policy for various trips and travel
Check List Domestic Travel
Accounts Payable Guidelines

University News
December 7, 2016
President-elect Donald J. Trump has selected Iowa Gov. Terry Branstad, a 1974 alumnus of Drake University Law School, to serve as ambassador to China.
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