Minutes of the Faculty Senate Meeting February 17, 1999 The regular meeting of the 1998-99 Faculty Senate was called to order by Judy Allen at 3:30 p.m. The following Senators were present for all or part of the meeting: Allen, Berry, Brady, Buising, Gilbride, Heaston, Herman, Myszewski, Petersen, Phillips, Pomeroy, Reincke, Sisk, Spencer, Stratton, Strentz, Walker, Winebrenner, Wright Absent: Hunter, Symonds Minutes of the Previous Meeting: Without discussion, the minutes of the January meeting were approved. Report from Interim Provost Hoag: The Journalism & Mass Communication School's Accreditation Site Team expressed very positive exit interview remarks. The exit report noted compliance in all twelve review areas and several areas of excellence. Tom Willoughby, Dean of Admissions, presented to the Council of Deans on the status of undergraduate admissions for Fall 1999. The comparison numbers to date are up in several categories. He also presented the Annual Report to the Council. There will be a Faculty Workload Survey distributed next week via campus mail. Interim Provost Hoag encouraged all faculty to complete and return the survey. The Council of Deans is also considering the following issues: - examination of the course offerings at night and the possibility of offering whole programs in the evening. - consideration of administrative computer systems upgrades and allowing registration entry by the students - information gathering from two commercial web companies; Real Education and Blackboard.com The University Strategic Planning Council (USPC) expects to release its draft report in three to four weeks. Following the last Faculty Forum, Interim Provost Hoag hosted a planning meeting for possible programming that would include the kind of intellectual gatherings called for during the Faculty Forum. Senator Gilbride requested comments concerning the effectiveness of the extended hours held at the opening of the Spring 99 semester. Senator Strentz asked about the extent of promotion of the extended office hours. Provost Hoag indicated there had been posters around campus and faculty were encouraged to announce during the night class of the opportunity. He indicated there had been a mixed response from the offices involved. Senator Winbrenner indicated the promotion was visible in Aliber but expressed concern that services needed by graduate students are not available at one stop. The student must visit various buildings on campus to receive assistance. Senator Petersen asked if the USPC report would reflect the quickmail survey comments from last semester. Senator Allen expressed interest in knowing the complete data sets rather than a compilation. Report from President Allen: The second Faculty Forum held early in February contained considerable discussion on the topic of steps faculty can take to renew or create a more vigorous intellectual culture at Drake. There was an idea for some kind of center or umbrella organization to assist faculty, staff and students to put together speaker series, conferences, etc. Provost Hoag has agreed to work with a volunteer group to develop this discussion. If anyone has interest in helping, please contact President Allen. At the Forum, there was also discussion of diverse ideas regarding the First Year Seminars which may link them more closely with the intellectual events in the university. Please contact Colin Cairns or President Allen if you have ideas and interest in a physical space for faculty to meet. An interest in an Internet discussion forum for faculty was also expressed. President Allen will send out queries to all faculty on this and the other activities in the near future. The Presidential Candidates will be making public presentations on the next two Thursdays and at 1:00 to 2:30 p.m. on Friday afternoon in Bulldog Theatre will be a faculty forum, questions and answer session with the candidate. Please plan on attending. At the January Board of Governors Business Affairs meeting when President Allen presented a report, Jack Rehm requested an assessment of core academic priorities for the April Board meeting. This would be of assistance as the budget process could reflect on those academic priorities. Ms Allen will work with Provost Hoag and faculty members from across the university to conduct this assessment. Senator Strentz asked if the presentation of the Core Academic Priorities to the Board would be a coordinated effort with the USPC or other voices speaking for the Academic Division and whether or not it would include as an issue faculty salaries. Provost Hoag expressed his interest in the April report to be an Academic report for the short term budgeting needs. Ms Allen did not see a coordinating problem on the issue. The report will be additional information for the Board which will hopefully highlight the gaps in what is needed to do the every day teaching and research at Drake University. Faculty representatives to the Board of Governors are present to give a brief report on their experiences. Only four of the seven committees with faculty representatives met this January. Hopefully these faculty reports will be presented three to four times a year. Klaus Bartschat reported from Institutional Advancement Campaign Drake was the main piece of business. It is mostly on track with a large portion of gifts to date being deferred gifts. The original goal for the whole campaign was to receive 50% in cash gifts, which is not the current ratio. That area is expected to grow in the next months. The Annual Fund and other Alumni programming are on track according to the committee. There is concern about how to track the effectiveness of the new Internet marketing. There will need to be an evaluation of this effort. Mr. Bartschat found the committee experience to be worthwhile and a positive experience. Patrick Heaston reported from Business and Finance The recent quickmail memo from Vice President Payseur contained many of the items from the Board meeting. The current fiscal budget is on track, which includes allowances for a deficit. The budgeting process for fiscal year 2000 is different from in the past with colleges and departments making requests for funding. Mr. Heaston commented that the Board committee is concerned about the ever rising tuition base. He noted that the Development fund accounting and Business accounting of the Campaign Drake has been reconciled. This is to be done and reported quarterly to the Board. Mr. Heaston felt faculty could make a difference with their attendance on these committees. Dennis Gilbride reported from Student Life The main issues from the January meeting have been since reported in the Times Delphic. Additionally, there was a good presentation from students concerning the Olmsted Lounge and Mainstay Coffeehouse issue. These are similar but not identical segments of the student population being served. He noted there seemed to be a lack of clarity as to who was charged with responding to the student issues. Mr. Gilbride complimented the work and acknowledged the presentation of Jerry Price, Dean of Students, concerning the incident at a fraternity house in late December. Senator Strentz asked if there was any sense of how much time this commitment needed? Senator Heaston responded that the major time commitment was to the Budget & Business Affairs Committee of the Faculty Senate. Judith Allen reported from Academic Affairs The majority of the meeting was informational, including the announcement of the discontinued academic programs of Art Education and the graduate music program. Presentations included a summary of the Student Satisfaction Survey by Sue Wright, a Jim Romig led discussion of the Drake Curriculum, and Provost Hoag reporting on Council of Deans priorities. There was a discussion of how the Academic Affairs Committee could perhaps be a more vital committee of the Board. Richard Luze, Vice President of Institutional Advancement, gave a brief report on the progress of Campaign Drake. He distributed materials that gave figures for the period from June 1995 through January 11, 1999. The January cutoff date allows for inclusion of the 1998 end-of-year accounting. The Campaign is on schedule overall although the Law School segment of the project is not as far along as their timetable suggests. Mr. Luze offered the definition for a capital campaign as a development marketing strategy and it works. There was a general discussion of the types and forms that funds are given to Drake. The point was made that the Investments Committee of the Board has a different value attached to the funds than does the Development Committee. This is not uncommon. Senator Winebrenner reported that the present value of the funds is approx. $55 million where as the Campaign accounting for that amount is $112 million. There were several questions concerning the timetable for receipt of funds raised by this and the earlier campaign. Mr. Luze explained that various institutions receiving funds now most likely had secured those gifts over 20 years ago. The cost of raising monies cash and deferred, was last calculated about four years ago. This cost was placed at 14 to 16 cents per dollar raised. Report from President Ray: President Ray wished to respond to some previous Senate actions. He commented that it is the Senate's prerogative to dissolve one of its committees, the AAIA. He felt the recommendation concerning faculty compensation made sense. Barbara Decker will soon be announcing the representative from the SSEC to the USPC. He hoped that many faculty would take advantage of the presentations and ask questions of the presidential candidates in the next few days during the on campus visits. President Ray indicated he was delighted with the participation of the faculty and students on the Board of Governor committees. He believes the Board will learn a great deal from their presence. He suggested the Senate consider the adoption of some mechanism to have its president serve more than a one-year term. By either having a president-elect or longer service term for the president, he felt this could keep the faculty leadership involved in a more productive fashion. President Ray was thrilled with the School of Journalism & Mass Communication Accreditation Site Team review he received this morning. There were many kind words about the faculty and the interaction between faculty and students. This Saturday will be the first weekend of visits by the National Alumni Scholar candidates. The program includes faculty participation with the prospective students and their families and President Ray thanked the faculty for their time and efforts. Regarding Campaign Drake, he expressed that the development division sells ideas as they raise money for Drake. This takes many contacts and staff. He thanked Mr. Luze and staff for their efforts and looks forward to some of the upcoming good news concerning the campaign. President Allen presented to President Ray a pair of warm Drake mittens and a Drake stocking hat. These gifts were presented in recognition of his concern for the faculty with warm applause. Unfinished Business: None presented New Business: The Executive Committee withdrew the motion to create a Drake Community Time and may reintroduce the motion in March following its discussion by the Deans and others on campus. Without discussion, the meeting closed at 4:55 p.m. Submitted by, Nancy Geiger, Secretary