Minutes of the Faculty Senate meeting March 1, 2000 The special meeting of the 1999-00 Faculty Senate was called to order by Dan Spencer at 3:30 p.m. The following Senators were present for all or part of the meeting: Berry, Brady, Cairns, Gillespie, Hariman, McCrickerd, Parsa, Petersen, Phillips, Schneider, Simpson, Sisk, Spencer, Stratton, Strentz, Torgerson, Walker, Wright Absent: Honts, Pomeroy, Romig Minutes of the Previous Meeting: Upon proper motion and second, the minutes of the February 2000 meeting were approved. Report from President Spencer: President Maxwell was unable to attend due to out of town University business. President Spencer began the meeting with a review for all in attendance the Program Review Structure flowchart. Joan Hitzel asked if there are guidelines as to what type of Administrative Review recommendations will be acted on immediately and which ones will pass through the entire project flowchart. Vice President Payseur indicated that any recommendation that affects positions would go through the whole process. Senator Strentz moved and Torgerson seconded Motion 00-07: Charge to the Review and Priorities Advisory Committee The Committee shall be an ad hoc committee of the faculty senate to serve as the advisory body to the president on program review recommendations from the provost and the nonacademic program review steering committee. The Committee shall coordinate and facilitate communication on the academic and nonacademic review processes and will coordinate public hearings on the recommendations of the President. The faculty representatives from the Committee shall serve as an advisory committee to the provost for prioritization of academic programs. The question was called. The motion passed on a voice vote. Senator McCrickerd moved and Parsa seconded Motion 00-08: Membership and Selection Process for the Review and Priorities Advisory Committee a) Membership The Committee shall be constituted by nine members from the Faculty of Instruction who are tenured or tenure-track, one member each from the professional schools and colleges and the four divisions in the College of Arts and Sciences plus one representative from the Bargaining Unit, one from the SSEC (Staff Suggestion and Evaluation Committee), two from the Administrative Council, and one from the student body. b) Selection Process The faculty members shall be selected through a process of nomination and election. Each college, school, or division shall nominate a minimum of two and maximum of five candidates from within that college, school, or division. The dean shall verify the willingness of each candidate to serve on the Committee prior to forwarding the names to the President of the Faculty Senate no later than March 15, 2000. Diversity within the candidate pool is strongly encouraged. Candidates whose name appears on the ballot will be asked to furnish no later than March 27, 2000, a one-paragraph statement of introduction that describes what perspectives they would bring to the Committee and what contributions they would make to the process. Election of the Committee shall take place in the first week of April 2000. Each tenured and tenure-track member of the Faculty of Instruction may vote for one candidate in each of the nine divisions represented on the ballot. The chair of the committee will be appointed by the Faculty Senate Executive Committee. Each of the non-faculty areas to be represented on the Committee shall present a slate of at least three names from within that area to the President no later than March 31, 2000. The President shall select from the names furnished to complete the membership of the Committee. The membership of the Committee shall be announced the second week of April 2000, and the Committee shall meet and receive its charge at this time. A friendly amendment was made and accepted by the body to add clarifying words to section a) Membership. The clarification lists the schools and colleges and divisions. a) Membership The Committee shall be constituted by nine members from the Faculty of Instruction who are tenured or tenure-track, one member each from the schools and colleges of Business, Education, Journalism, Law and Pharmacy and the four divisions in the College of Arts and Sciences (Fine Arts, Humanities, Natural Sciences and Social Sciences) plus one representative from the Bargaining Unit, one from the SSEC (Staff Suggestion and Evaluation Committee), two from the Administrative Council, and one from the student body. Senator Wright requested some discussion of the rationale of the committee's membership. Members of the Executive Committee responded from their discussions with President Maxwell and others on campus. The motion describes a membership which President Maxwell is comfortable with and includes various constituencies across campus. The advisory committee needs to be large enough to be inclusive but small enough to be effective. The point was made that a challenge for any member will be to have and maintain a university wide perspective whether they are faculty or non-faculty. There was some discussion of the lack representation of the Professional/Technical staff category. There are two sets of positions within this group of which the largest is represented on the SSEC (Staff Suggestion and Evaluation Committee) but the other positions are not included. An amendment was made by Senator Sisk to eliminate one administrative council member and add a member from the professional/technical category. There was no second offered. Senator Berry asked what positions currently comprise the membership of the administrative council. The council's members include senior staff, deans and non-academic department heads totaling approximately 30 persons. Senator Torgerson reported he had a recent conversation with Gretchen Olson concerning her list of un-represented offices from the last senate meeting. She is pleased that Jerry Price has been added to the Administrative Program Review Committee. The discussion refocused on the purpose of RPAC as an advisory group consisting of a faculty majority to assist the President. It is not an advocacy group. It was reaffirmed that faculty will be nominated from their own groups but elected by tenured and tenure track faculty from across the institution. The motion as amended passed. On proper motion and second the meeting closed at 4:15 p.m. Submitted by Nancy Geiger, Secretary