The Drake Law School's archives document the history of the Law School and Law Library.
This page details the policies and procedures of the archive as well as material that should (and should not) be deposited.
Patrons may ask at the Information Desk for in-library use of materials during regular reference hours.
Some documents in the collection have restricted access and are not available to the public. Researchers should direct questions to David Hanson (firstname.lastname@example.org) if they want to use any materials in the collection.
Material is continuously being added to the archive. To search or browse by subject, see the online Drake University archives listing. Note: Cowles Library also uses this system, so materials located there are also listed.
The Drake Law School archive serves as the final repository for the historical records of Drake Law School and Law Library.
Its primary purpose is to document the history of the Law School & Law Library and to provide source material for administrators, faculty, students, alumni, and other members of the Law School and Law Library community, as well as scholars, authors, and other interested persons who seek to evaluate the impact of the Law School and Law Library's activities.
What is an archive?
"Materials created or received by a person, family, or organization, public or private, in the conduct of their affairs and preserved because of the enduring value contained in the information they contain or as evidence of the functions and responsibilities of their creator, especially those materials maintained using the principles of provenance, original order, and collective control; permanent records." (Archives.org Glossary)
The Drake Law School archive, established in 2009, is a secure repository where records of Drake Law School and Law Library having permanent value are preserved, maintained, and made available for research and reference use. The archive contains non-current records of the Law School and Law Library that have lasting administrative, legal, or historical value.
The core mission of the Drake Law School archives is as follows:
The Drake Law School archives is the official repository for all non-current records of the Law School and Law Library. The archive strives to preserve Law School and Law Library records for the purposes of:
The archives must rely on the cooperation and support of administrators, deans, directors, faculty, students, and alumni to ensure that materials of historical value are collected and preserved.
The Law School archives will promote school-wide records management and collect material in the following categories from all administrative and academic units of the school:
1. OFFICIAL RECORDS, PAPERS, AND PUBLICATIONS OF DRAKE LAW SCHOOL and LAW LIBRARY
Official records encompass the records or papers generated or received by the various administrative offices of Drake Law School and Law Library in the conduct of their business. These records may be in print or electronic format and will include:
The official administrative records of Drake Law School and Law Library (correspondence, reports, and subject files) designated as archival should be inactive and no longer used in the current activities of the originating office.
Records should be forwarded to the archives according to schedule after consulting with the library for the orderly transfer of non-current materials. An inventory of records transferred should accompany accessioned material.
The originating office may place restrictions on access to non-current records in addition to the restrictions on administrative, board of trustees, employee, and student records described in the Access Policy Statement.
2. PERSONAL AND PROFESSIONAL PAPERS OF DRAKE LAW SCHOOL FACULTY
The Law School Archives seeks to acquire, organize, and provide access to the personal and professional papers of Drake Law School faculty as a means of documenting the internal life and culture of the school community.
Space and staff restraints in the Law School archives limits the volume of faculty papers that can be accessioned.
In appraising and soliciting faculty papers, the following criteria are suggested:
The Law School archives seeks documentation of the careers of Drake Law School and Law Library faculty in the following formats (print or electronic):
The Law School archives recognizes the rights of faculty and private donors to impose reasonable restrictions on materials to protect privacy and confidentiality. Restrictions on access should be for a fixed term and determined at the time of donation. The archives encourages minimal access restrictions consistent with the legal rights of all parties.
3. SPECIAL COLLECTION
The Law School archives will solicit and collect records and papers that are neither official school records nor faculty papers, but that relate to the history of Drake Law School and Law Library.
EXCEPTIONS TO THE ABOVE COLLECTING GUIDELINES:
Records may not be accepted into the archives if they are in a format which requires special, outdated, or antiquated equipment to access and/or if the library does not already own such equipment or purchase of equipment would be prohibitively expensive.
The Disposition Schedule contains the instructions governing the retention (and disposition) of records into the Law School archives.
The Drake Law School archive is the official repository for the records of Drake Law School and Law Library that have long-term historical, legal, fiscal, and administrative value. The mission of the archives is to manage and make accessible these information resources in support of administration, teaching, research, and service.
When ready to transfer records, review and follow the procedures outlined in the Procedures for Transfer of Archive Records (below).
The following guidelines will assist administrators, faculty, and staff in identifying those portions of their files that are appropriate for transfer to the archives. Records commonly transferred to the archives include, but are not limited to, the following material:
Records which generally should not be transferred to the archives include:
Some faculty record series should be sent to the Law School archives in the Drake Law Library. Contact David Hanson at email@example.com regarding the disposition and transfer of this material. Full faculty records are only accepted under the limited guidelines laid out in the Collection Development Policy.
The following guidelines will assist faculty in identifying those portions of their files that are appropriate for transfer to the archives. Records commonly transferred to the archives include, but are not limited to, the following material:
The primary mission of the Drake Law School archive is to collect, organize, make accessible, and preserve records documenting the Law School and Law Library's origins and development and the activities and achievements of its officers, faculty, students, alumni, and benefactors. Documenting Drake Law School student organizations/student life is a major objective of the archives.
The following guidelines will assist student organizations in identifying those portions of their files that are appropriate for transfer to the archives. Records commonly transferred to the Archives include, but are not limited to, the following material:
Records which generally should not be transferred to the archives include:
All information formats (e.g., published, typescript, audio-visual, and electronic data, such as computer disks and files) are appropriate for consideration for transfer.
For documents in formats requiring any form of machine intervention, such as videotapes, kinescopes, and all computer files, consideration should be given to transferring the equipment needed to access the documents or, preferably, converting the documents to a format accessible to the archives' users. Early consultation with the library is strongly encouraged for all such materials.
These lists are intended as general guides. If there are questions about records not listed or about the retention or disposal of specific record series, email David Hanson at firstname.lastname@example.org.
If records are not listed on a records disposition schedule, do not throw them out. First contact the library.
The following is the procedure for transferring archive records:
Records should be packed in the order in which they were kept in the office.
1. Examine the record at hand. Determine the following:
This step is important as only one copy needs to go into the archive. If your office was not the creator of the record, you are probably not responsible for the archive copy.
2. Locate the record on the schedule.
3. If the document was listed and is to be sent to the archive, send the document to the archive.
For more information, contact the Drake Law Library at 515-271-3189 or stop by the Information Desk.