Amended Bylaws of Drake University
ARTICLE XIII
POWERS AND DUTIES OF THE SECRETARY OF THE UNIVERSITY
The Secretary of the University shall assist the Chair and the President in matters involving the deliberations and activities of the Board. The Secretary of the University shall give proper notice of all meetings of the Board and shall keep a record of the appointment of all committees of the Board. The Secretary shall serve as the principal administrative officer who provides staff support to the Board Affairs Committee. Furthermore, the Secretary shall keep or cause to be kept a record of the minutes of all meetings of the Board and the Committees of the Board and arrange for the safekeeping of such minutes, with the understanding that these duties may be performed by an Assistant Secretary who shall be appointed by the Secretary of the University in consultation with the President.
Working closely with the Officers, President, and other administrative staff, the Secretary shall facilitate communications with the Board and with volunteers who serve the University as members of National Advisory Boards. The Secretary shall arrange for the annual reporting of National Advisory Boards to the Board. The Secretary also will provide staff support to the Board in the case of a presidential search, and at the request of the President, the Secretary will coordinate the searches of selected senior administrative officers.
The Secretary shall work closely with the President in developing and maintaining an effective external and governmental relations program at the local, state and national levels. The Secretary will assist the President with activities involving state and national associations and organizations that are important to the University and the future of American higher education. The Secretary will represent the President and the University in a variety of external activities and events, as requested by the President.
The Secretary shall have custody of the University seal and shall attest to and affix said seal to such documents as are required in the business of the University, including but not limited to deeds, bonds, mortgages, agreements, contracts, diplomas, evidences of the award of degrees, transcripts, abstracts of resolutions, certificates, minutes, and Bylaws issued pursuant to the authority of the University.