The Routing Process

You will need to allow up to five business days for routing after you drop off your proposal package at SPA. Talk to your dean about your proposed project early in the proposal preparation process so that he/she is familiar with the proposal long before he/she is asked to sign the Proposal Routing Form.

Standard Grant Proposal
Items you will need to submit SPA to route a grant proposal for approval include:

  • Proposal Routing Form
  • Full copy of the original proposal including any forms, such as assurances or certification, that need to be signed by an authorized university official (SPA will obtain the necessary signatures for you)
  • Completed proposal budget and budget justification
  • If you are requesting any deviation from university standards, such as a reduced F & A cost rate, either approval by the Provost and/or Vice President of Finance and Administration who are authorized to approve such a deviation or, if the deviation is required by the sponsor, a copy of the relevant sponsor guidelines

Subcontracting Agreements: Drake as the Primary Contractor
If parts of your proposed project will be contracted, the following items are required for routing your proposal:

  • Proposal Routing Form
  • Full copy of original proposal including description of work to be done by subcontractor(s)
  • Any forms, such as assurances or certifications, that need to be signed by an authorized university official (SPA will obtain the necessary signatures for you)
  • Letter of commitment signed by the subcontractor
  • Detailed budget for entire proposal and budget justification
  • Detailed budget from subcontractor and associated budget justification
  • If you are requesting any deviation from University standards, such as a reduced F & A cost rate, either approval by the Provost and/or Vice President of Finance and Administration who are authorized to approve such a deviation or, if the deviation is required by the sponsor, a copy of the relevant sponsor guidelines.

Subcontracting Agreements: Drake as the Subcontractor
If you are serving as a subcontractor on a grant proposal submitted by another institution, the following items are required for routing:

  • Proposal Routing Form
  • Full copy of proposal, if possible, or a copy of that part of the proposal describing Drake's role in the project
  • Detailed budget for Drake's portion of the proposed project and associated budget justification
  • Letter describing Drake's commitment signed by the Dean and/or Provost
  • Any forms, such as assurances or certifications, that need to be signed by an authorized university official
  • If you are requesting any deviation from university standards, such as a reduced F & A cost rate, either approval by the Provost and/or Vice President of Finance and Administration who are authorized to approve such a deviation or, if the deviation is required by the sponsor, a copy of the relevant sponsor guidelines

Sponsored Programs
Administration (SPA)

324 Old Main
2507 University Avenue
Des Moines, IA 50311
Fax: 515-271-4067
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