The following situations may require budget revisions in an awarded grant:
- The amount of money awarded differs from the amount requested in the original proposal;
- There are changes due to actual expenditures or change in project scope.
The federal government stipulates the conditions under which an institution may revise a budget without seeking agency approval (OMB Circular A-110, Subpart C, .25).
In general, institutions may shift up to 10% of the total budget to other categories without seeking agency approval. However, some funding agencies have more restrictive guidelines for budget revisions which are usually outlined in the award document.
Please contact Sponsored Programs Administration for assistance in revising budgets. The grant document and SPA can assist in making a determination when permission to transfer funds between budget line items is to be pre-approved by the funding agency. Correspondence for all changes for budget revisions to the grant agency must go through SPA.
Note: The awarding agency must be notified if: (OMB A-110, Subpat C, .25)
- There is a change of scope or the objective of the project (even if there is no associated budget change);
- There is a change in key personnel specified in the application or award document;
- The Principal Investigator (PI) or Project Director will be absent for more than 3 months, or their time devoted to the project is reduced by 25% or more;
- There is a transfer of budget dollars from F&A (indirect costs) to direct costs, or vice versa (if approval is required by the federal awarding agency);
- Certain items are to be purchased that require prior approval in accordance with OMB A-21, Section J; such as capital expenditures for equipment with a unit cost of $5,000 or more.
- There is a transfer of funds allotted for training stipends (direct payments to trainees) to other categories of expense.