Forms

Cash Receipt Deposit
Description: Used for both cash and checks received.
Document Type: Excel

Checklist of Project Elements Requiring Special Review & Approval
Description: Optional checklist to determine necessary measures to ensure compliance in research and commitment of University resources.
Document Type: PDF

2013 Cost Rate Agreement
Description: Facilities and Administrative (F&A) cost and fringe benefit rate agreement, used to support indirect costs on grants and contracts with the Federal Government.
Document Type: PDF

Direct Payment Form
Description: Used to request payment to individuals (i.e. consultants, guest lecturers, etc.).
Document Type: Excel

Employment Status Form
Description: This form assigns the percentage of an employee's time allocated to one or more grants.
Document Type: PDF

Financial Disclosure Form
Description: This form is to be completed by Principal Investigators of sponsored project proposals submitted so PHS-sponsored funding agencies.
Document Type: Word 

FFATA Request Form
Description: This form is required under the Federal Funding Accountability and Transparency Act (FFATA) for subrecipient transactions exceeding $25,000.
Document Type: Word

Invoice FOAPAL Form
Description: Used to pay vendors.
Document Type: Excel

Journal Entry
Description: Used to make adjustments and corrections between accounts and/or funds.
Document Type: Excel

Independent Contractor Agreement
Description: Used to document arrangements with independent contractors. Attach a direct payment form to request payment for them.
Document Type: Word

Mileage Log
Description: Used to request reimbursement of mileage for use of an employee's personal automobile. Only actual miles driven from Drake for business related travel are to be included. Please include a MapQuest printout to substantiate miles driven. The mileage rate used is the current IRS reimbursement rate.
Document Type: Excel

Proposal Checklist
Description: Optional checklist including the steps necessary for proposal submission.
Document Type: PDF

Proposal Routing Form
Description: Required for all grants submitted on behalf of Drake University.
Document Type: PDF

Purchase Requisition Form
Description: Completion of P.O. form signals Accounting to order goods over $5,000. Also used when ordering any Apple or Dell product and/or when a vendor requires a P.O. (regardless of price).
Document Type: Excel

Research Participant $25.00 or Less
Description: Used to serve as documentation of the receipt of compensation associated with participation in a research study conducted by Drake personnel.
Document Type: Word

Research Participant Over $25.00
Description: Used to serve as documentation of the receipt of compensation associated with participation in a research study conducted by Drake personnel.
Document Type: Word

Sample Budget Template
Description: Useful sample budget with built-in formulas that can be used as a template/worksheet when developing proposal budgets.
Document Type: Excel

Budget Narrative Sample
Description: Useful sample of a justification for a budget.
Document Type: Word

Steps for Developing & Submitting a Proposal
Description: Useful checklist to guide PI/PD through the necessary steps for developing and submitting a proposal.
Document Type: PDF

Student Employment Status Change
Document Type: Excel

Rate of Effort Report
Description: Used to certify the percentage of effort employees devote to externally-sponsored projects. This form need not be completed for employees who submit timesheets.
Document Type: Excel

Travel Advance Form
Description: This form is used to request travel advances for University employees. A travel advance is used only in limited situations.
Document Type: Word

Travel Expense Reimbursement Form
Document Type: Excel

W-9 Form
Description: Sometimes required by vendors before they will make a payment to Drake University.
Document Type: PDF

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