You may download the complete Advisor Resource Guide
The Office of Student Life thanks you for volunteering your time, energy, and expertise to help our clubs/organizations be successful. We recognize the time and attention that you give to your group, and hope that you get a lot out of this experience. You are making a difference on campus! Thank you!
1.Club/Organization constitution/by-laws (the Student Life Office has these on file)
2.Contact list of officers and members
3. Calendar of events for the club/organization
4. History of the club/organization
5. Club/Organization policies and procedures
6. Attendance at meetings and events when possible
7. Knowledge of Drake University resources (Link)
8. Willingness to assist the group and its members
Being an effective advisor means developing a style that matches the club or organization's needs. When developing this style, it is important to keep in mind the purpose of the club, the types of activities they are involved in, and the mission of Drake University. Some groups will need more or less attention depending on the time of year. Negotiate with the group the time and attention they need from you before you agree to be their advisor.Taking an active role in the organization (attending meetings, events, meeting with officers, giving advice) does not mean that you are running the organization.It means that you guide and assist the officers in their roles, not doing the day-to-day operations.You may attend fewer meetings, or meet less frequently with the officers if the organization does not need an active advisor. The main objective of an advisor is to be available to guide and assist the officers or members in the mission and goals of the group. How active or passive you will be should be negotiated between you and the group. Communication is essential, and the Advisor Contract has been created as a tool to mutually determine how much you will be involved in the club or organization.
The simple answer is no, you will not be held personally responsible as long as you advise/guide in a manner consistent with common sense and follow Drake University and Office of Student Life policies and procedures. It is important for you and the group to learn the information on the Student Life web site and ask questions if you don't understand something!All employees of Drake University are covered by institutional liability insurance as long as they are working within their job description and advising a Drake University club/organization falls within many job descriptions (e.g. service to the community if not explicitly stated).It is very important for you to understand that if you know of any illegal activity, or activities that are not in line with the Code of Conduct and chose to do nothing about this, you could be held responsible. Additionally, following industry standards (e.g. club sports teams wearing recommended protective gear, complying with film copyright laws), following Drake University procedures, (all travel or risky activities require a release/waiver form), following state and federal laws (e.g., hazing is illegal, drinking age), and using common sense go a long way in reducing your risk.
Alcohol is NOT allowed at any club/organization event on campus.
The Student Fees Allocations Committee (SFAC) is a Drake University Student Senate committee that allocates student activity fee funds to clubs and organizations on campus. They annually allocate over $400,000a year for events sponsored by Drake University groups. Please see the Student Handbook, SFAC guidelines section for more specific information on the process and who is eligible for funds.
Any Drake University faculty or exempt staff member can be an advisor to a club or organization. Off-campus people are not allowed to advise Drake University clubs/organizations for many reasons: knowledge of the campuses and policies, insurance/risk management issues, and building a stronger campus community are just a few of these reasons. It is important to note that all clubs/organizations are required to have an advisor, therefore, your role is important. It is also important to note that off-campus individuals may not become members of Drake University clubs and organizations.
The Office of Student Life and Student Life Center have many resources available for planning events. Our staff is here to help students plan successful events whether they are small activities or large events. It is very important to note that if outside speakers/performers/etc. are going to be used, that you advise the officers to work with the Student Life Office on contracts. Students may not sign contracts. Advisors also do not have the ability to sign contracts on behalf of the club/organization. You will want the Assistant Dean of Students or Director of Campus Programming to review and sign the contract to ensure consistency with institutional policies.
You may also call the Student Life Office staff at 271-3711 (or send us an e-mail: firstname.lastname@example.org ) and we'll get back to you as soon as we can.The Assistant Dean of Students Melissa Sturm-Smith (email@example.com ), is also available for consultation and can be reached at 271-3761.
Please download and sign the Advisor Contract.
Allow others to fail
Trust yourself and the group
Allow others to succeed
Serve as a resource person
Know your limits
Teach the art of leadership
Know the group's limits
Be available in emergency situations
Keep your sense of humor
Be consistent with your actions
Inform the group of policies
Learn when to speak/when not to speak
Assist officers with procedural matters
Control the group
Manipulate the group
Take ownership for the group
Be afraid to try new ideas
Know it all
Take everything so seriously
Be the leader
Say "I told you so…"
Impose your own bias
Tell the group what to do
Advisor manual adopted from College of St. Benedict, St. Joseph Minnesota, Office of Student Activities and Leadership Development.