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Human Resources

Please see below for Frequently Asked Questions about COVID-19 regarding Human Resources.

Is COVID-19 Supplemental Paid Leave Being Offered to Employees?

Yes. For use during qualifying COVID-related events, full-time employees will be eligible for up to 80 hours of COVID Supplemental Leave from August 30 through December 31, or a later date as established by the University. The amount of leave will be pro-rated for those on less than 100% appointments (e.g., an 80% employee would be eligible for 64 hours of COVID Supplemental Leave). All available sick leave and personal time must be exhausted prior accessing COVID Supplemental Leave. Consistent with Drake’s FMLA practices, vacation-accruing employees may hold back 40 hours of vacation time. An employee can apply for COVID supplemental leave by completing this form. For additional details, see the COVID-19 Supplemental Leave document linked below under Resources. Please direct questions to HR at drakehr@drake.edu.

Is Drake University tracking how many employees have been vaccinated against COVID-19?

Drake is asking all employees and students to voluntarily share whether they have been vaccinated. If you have not yet shared your vaccination status, we encourage you to do so. Employees can submit proof of their COVID-19 vaccination using an online form available here. Please direct any questions to vaccinereporting@drake.edu.

Please note, those who have previously submitted proof of their COVID-19 vaccination by emailing contacttracing@drake.edu or to University Athletics do not need to re-submit proof of vaccination with the online form.

I have been working remotely. Will that continue into the fall 2021 semester?

Your manager will ultimately determine whether remote work arrangements will continue or be revisited. Decisions will take into account a wide variety of variables, including departmental needs and efficiencies. If you have ideas, suggestions, or concerns relating to your work location, we encourage you to discuss these with your manager. Your manager will ultimately determine the location they need work to take place, which may or may not include the flexibility to work remotely.

Updated guidance on telecommuting is in the works. For now, you can continue to reference:  and .

What requirements will I need to follow if I am working on campus?

Please comply with all current COVID-19 protocols as shared in official Drake communications and Drake’s COVID website. If you ever have questions about requirements or expectations, talk to your manager or reach out to drakehr@drake.edu.

What is the University requirement for monitoring body temperature?

It is recommended that all Drake University employees—including faculty, staff, and sub-contracted employees—continue self-monitoring for an elevated temperature and any COVID-19 symptoms. This recommendation includes those who are vaccinated.

We continue to require employees to notify the Director of Environmental Health and Safety using this form and to notify their manager of any of the following:  

  1. Any symptoms currently considered to be associated with COVID-19 as indicated by the CDC at https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html, including a temperature of 100.4 degrees Fahrenheit or higher, 
  2. A personal diagnosis of COVID-19, or 
  3. Close personal contact (defined as being within 6 feet for 15 minutes or longer) with anyone who has been diagnosed with COVID-19. 

Employees reporting any of the above will not be allowed to report to work until personally notified that it is safe to do so by the University’s Department of Environmental Health and Safety. 

Where are face coverings required on campus?

All faculty and staff—along with students, vendors, and visitors—are required to wear face coverings while in campus buildings unless they are working alone in a fully enclosed room or participating in activities in which a face covering cannot be worn or would prohibit respiratory function (e.g., eating or drinking). Please refer to the University’s current face-covering policy for more details.

Are healthy employees allowed to stay home to avoid contracting COVID-19?

Remote work arrangements will be made by managers at the department level. Absent an agreement approved by your manager, employees are expected to resume their regular work assignments starting with the Fall 2021 semester.

If you are vaccinated and you comply with applicable self-monitoring and safety-precautions, your risk of contracting COVID-19 at work is low. If you are not yet vaccinated, the best way to protect yourself is to get vaccinated, while also complying with applicable self-monitoring and safety precautions.

I’m not feeling well but my team members are counting on me to be at work. What should I do?

It is wonderful when Drake employees take pride in helping their teams. However, your team is also counting on you to not bring sickness to campus—whether it is COVID-19, the flu, or even just the common cold. If you are sick, please stay home. We do not want any illnesses spread at work. Equally important, we want you to take care of yourself and you’ll need rest to get better. Contact your manager if you are not feeling well to work out a plan. If symptoms are severe, please contact your healthcare provider.

Does Drake’s medical plan coverage offer a tele-health option?

Yes—and it’s a great option! Doctors on Demand Services provides virtual visits with board-certified doctors via live video from your smartphone, tablet, or computer.

What if I have a qualifying disability and think I may benefit from a workplace disability accommodation in relation to COVID-19?

As with any other disability accommodation discussion, Human Resources is your key contact. We facilitate the interactive process between the employee, their manager, and, when needed, the employee’s healthcare provider. We will strive to find a reasonable and appropriate accommodation, whenever one is feasible. Any medical information is maintained by HR as confidential—your manager does not learn the details of the medical documentation, just the range of options for accommodation that we need to explore. Reach us at drakehr@drake.edu.

When can Drake staff sick leave be used?

Your accrued sick leave is available when a health condition prevents you from working. In addition, accrued sick leave is available when your immediate family member’s illness or injury requires your care. Immediate family members are defined as your spouse/partner, child, mother, father, brother, or sister (or the same relatives of your spouse/partner).

I feel anxious about the COVID-19 situation. Are resources available to help?

This has been a tough year—we understand! Remember that Drake offers an Employee Assistance Program (EAP) through Employee & Family Resources. This is a free and confidential benefit that is available for all faculty, staff, and their family members. This is a wonderful benefit that often goes underutilized.

Please consider reaching out to Employee & Family Resources by calling 800-327-4692 or online at www.efr.org/myeap. This year has taken a toll on many of us. Please also consider sharing your symptoms and concerns with your healthcare provider.

 

What is the current status of employees wanting to travel for official Drake business? Are any other travel restrictions currently in place—whether related to Drake business or personal?

Presently, we still have travel restrictions in place for out-of-state and international travel on behalf of Drake. President’s Council level permission is required. For personal travel, Drake has no restrictions, however destination, airline, or CDC requirements may apply. Please consult the destination and CDC for the most current travel requirements.

 

Resource Documents:

Health & Wellness

Health and Wellness Guide

Insurance Information

Wellmark Coverage Information

Telecommuting

Working on Campus

Temperature Self-Monitoring and Face Mask Requirement