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Travel

Please see below for Frequently Asked Questions about COVID-19 regarding travel.

How does coronavirus impact my ability to travel domestically and internationally?

Effective immediately, any travel outside of the state of Iowa on behalf of the University is suspended, unless deemed critical and approved by the senior administrator in your area. This policy applies to all University-sponsored travel, including international, academic, athletic, conferences and workshops, and research-related travel. Please work through your direct supervisor, who will elevate the request to senior administration.

Drake’s international travel restriction policy states that the University will automatically suspend and restrict travel during the period of time that a U.S. Department of State Level 3 or 4 Travel Advisory, or a CDC Warning Level 3 is in effect. This applies to all University-sponsored travel, including study abroad, academic, and research-related travel. For the most updated information, please visit the U.S. Department of State’s Travel Advisory page and the CDC’s Travel Health Notices page.

What countries require self-isolation?

Please contact the Iowa Department of Public Health regarding protocols for returning from international travel.

Please visit the CDC’s Travel Health Notices page to review each country’s current warning level.

 

I am planning an overseas trip. I need support or have questions, who can I contact?

Any travel outside of the state of Iowa on behalf of the University is currently suspended, unless deemed critical and approved by the senior administrator in your area. This policy applies to all University-sponsored travel, including international, academic, athletic, conferences and workshops, and research-related travel, and will continue indefinitely. Please work through your direct supervisor, who will elevate the request to senior administration.

Drake’s international travel restriction policy states that the University will automatically suspend and restrict travel during the period of time that a U.S. Department of State Level 3 or 4 Travel Advisory, or a CDC Warning Level 3 is in effect. This applies to all University-sponsored travel, including study abroad, academic, and research-related travel. For the most updated information, please visit the U.S. Department of State’s Travel Advisory page and the CDC’s Travel Health Notices page.

Students, faculty, and other academic personnel or staff planning to travel abroad on personal trips are advised to have contingency plans in the event of major disruptions, such as the possibility of being unable to return to the U.S. due to in-country quarantines. Please carefully weigh the risks and benefits of any personal international travel, especially in light of the current travel advisories, and review U.S. Centers for Disease Control and Prevention information on COVID-19 to learn more.

I'm planning to study abroad during a future term. What do I need to know?

Please note that all University-sponsored travel is currently suspended. Study abroad has been cancelled for the following terms: Fall 2020, programs that extend for the full duration of the 2020-2021 academic year, and J-Term 2021. Spring 2021 and summer 2021 study abroad programs are under review, but students are still able to apply for these terms.

Drake’s international travel restriction policy states that the University will automatically suspend and restrict travel during the period of time that a U.S. Department of State Level 3 or 4 Travel Advisory, or a CDC Warning Level 3 is in effect. This applies to all University-sponsored travel, including study abroad, academic, and research-related travel. For the most updated information, please visit the U.S. Department of State’s Travel Advisory page and the CDC’s Travel Health Notices page.

If you have questions related to travel suspensions and study abroad, please reach out to studyabroad@drake.edu.

What if my conference or other planned travel has been canceled?

If conferences are canceled, the conference organizer should generally provide a full refund of conference fees. Hotel reservations can typically be canceled without penalty, with at least 24 hours advance notice. 

Flight changes or cancellations initiated by the airline

Airlines may cancel or change flights on short notice. If this occurs, the traveler can work with the airline to get a refund, travel voucher, or adjust their flight schedule. If satisfactory arrangements cannot be made through the airline, the traveler may contact the University travel management company, Short’s Travel Management, for assistance. Short’s fees are likely to apply.

Flight changes or cancellations initiated by the traveler

For cancellations initiated by the traveler such as in the case of a conference cancellation, the traveler may contact Short’s Travel Management for assistance. Airlines are issuing some cancellation waivers, however, the airlines and trips which have waivers available are subject to change. The general guideline from Short’s is to proceed with cancellation if the travel is scheduled within 72 hours. However, if a traveler is considering canceling and the trip is closer than 72 hours, the traveler may want to wait to see if a waiver becomes available. The traveler should consult with Short’s travel agents in this instance. Note that Short’s does not charge fees for consultations or airline cancellations.

What about travel on behalf of the University?

Effective immediately, any travel outside of the state of Iowa on behalf of the University is suspended indefinitely, unless deemed critical and approved by the senior administrator in your area. This policy applies to all University-sponsored travel, including international, academic, athletic, conferences and workshops, and research-related travel. Please work through your direct supervisor, who will elevate the request to senior administration.

If you have booked travel, please cancel reservations and seek refunds for payments already made. Short’s Travel Management can assist with cancelling airline or other reservations initially made through Short’s. Many airlines are allowing cancellations without penalty or are providing vouchers for future travel; the Short’s agents can assist with these details.

Should I report personal travel out of state?

Faculty and staff should share any personal out of state travel plans by submitting the information to Environmental Health and Safety via the form at the link below.

Report Out-of-State Travel

Questions? Contact us with any COVID-19 questions.

Email: covid19@drake.edu