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Travel

Please see below for Frequently Asked Questions about COVID-19 regarding travel.

How does coronavirus impact my ability to travel domestically and internationally?

Effective immediately, any travel outside of the state of Iowa on behalf of the University is suspended, unless deemed critical and approved by the senior administrator in your area. This policy applies to all University-sponsored travel, including international, academic, athletic, conferences and workshops, and research-related travel, and will continue through at least May 31, 2020. Please work through your direct supervisor, who will escalate the request to senior administration.

Additionally, on March 19, the U.S. Department of State issued a Level 4 Travel Advisory—Do Not Travel for all countries in the world. Given this travel advisory, as well as the CDC Global Level 3 Pandemic Notice announced on March 27, we strongly advise that anyone planning personal travel overseas should reconsider.

The Iowa Department of Public Health issued guidance on March 22 that requires any individual traveling outside of the state for business or personal reasons to self-isolate for 14 days. Additionally, on March 28, the CDC has issued a Level 3 travel advisory for domestic travel to New York, New Jersey, and Connecticut.

What countries require self-isolation?

Drake University is following guidance issued by the Iowa Department of Public Health regarding protocols for individuals returning from a CDC Warning Level 2 or 3 country, which includes voluntary self-isolation for 14 days. As of March 27, all countries in the world are considered to be CDC Warning Level 3, and would require this self-isolation protocol.

 

I am planning an overseas trip. I need support or have questions, who can I contact?

Any travel outside of the state of Iowa on behalf of the University is currently suspended, unless deemed critical and approved by the senior administrator in your area. This policy applies to all University-sponsored travel, including international, academic, athletic, conferences and workshops, and research-related travel, and will continue through at least May 31, 2020. Please work through your direct supervisor, who will escalate the request to senior administration.

Additionally, on March 19, the U.S. Department of State issued a Level 4 Travel Advisory—Do Not Travel for all countries in the world. Given this travel advisory, as well as the CDC Global Level 3 Pandemic Notice announced on March 27, we strongly advise that anyone planning personal travel overseas should reconsider.

Students, faculty and other academic personnel, or staff planning to travel abroad on personal trips are advised to have contingency plans in the event of major disruptions, such as the possibility of being unable to return to the U.S. due to in-country quarantines. Please carefully weigh the risks and benefits of any international travel, especially in light of the current travel advisories, and review U.S. Centers for Disease Control and Prevention information on COVID-19 to learn more.

I'm currently in a study abroad program. What should I do?

Drake International continues to work closely with our affiliate study abroad providers and international university partners and consults the U.S. State Department and CDC in making any decisions regarding Drake students currently studying abroad.  We will communicate and work directly with students and their families if the status of a student's program changes, or if a new travel restriction is put in place. 

Per Drake University policy, Drake University will automatically suspend and restrict travel during the period of time that a U.S. Department of State Level 4 Travel Advisory, or a CDC Warning Level 3, is in effect. This includes all University-sponsored travel, including study abroad, academic, and research-related travel.

As of March 19, all overseas travel has been suspended and restricted due to the U.S. Department of State Global Level 4 Health Advisory – Do Not Travel.

Please see the US Department of State and CDC websites (links included above) to review the countries in which Drake University is currently restricting travel.

If your program has been suspended, please work closely with Drake International (studyabroad@drake.edu) and your affiliate or exchange provider to coordinate next steps. Please know that Drake will continue to monitor and will review programs that are still in session on a case-by-case basis in light of the recent travel restrictions and advisories.

I'm planning to study abroad in the summer or in the next academic year. What do I need to know?

Per Drake University policy, Drake University will automatically suspend and restrict travel during the period of time that a U.S. Department of State Level 4 Travel Advisory, or a CDC Warning Level 3, is in effect. This includes all University-sponsored travel, including study abroad, academic, and research-related travel.

As of March 19, all overseas travel has been suspended and restricted due to the U.S. Department of State Global Level 4 Health Advisory—Do Not Travel. Additionally, on March 27, the CDC has issued a Global Level 3 Pandemic Notice – Avoid Nonessential Travel.

On March 31, all summer study abroad programs were canceled, and Drake students will not be permitted to study abroad during the summer term. Students with summer study abroad applications were notified of this decision.

If you have questions related to these travel suspensions and study abroad, please reach out to studyabroad@drake.edu.

While study abroad is currently suspended and summer programs are canceled, Drake is reviewing all fall, academic year, and J-term study abroad programs. 

What if my conference or other planned travel has been canceled?

If conferences are canceled, the conference organizer should generally provide a full refund of conference fees. Hotel reservations can typically be canceled without penalty, with at least 24 hours advance notice. 

Flight changes or cancellations initiated by the airline

Airlines may cancel or change flights on short notice. If this occurs, the traveler can work with the airline to get a refund, travel voucher, or adjust their flight schedule. If satisfactory arrangements cannot be made through the airline, the traveler may contact the University travel management company, Short’s Travel Management, for assistance. Short’s fees are likely to apply.

Flight changes or cancellations initiated by the traveler

For cancellations initiated by the traveler such as in the case of a conference cancellation, the traveler may contact Short’s Travel Management for assistance. Airlines are issuing some cancellation waivers, however, the airlines and trips which have waivers available are subject to change. The general guideline from Short’s is to proceed with cancellation if the travel is scheduled within 72 hours. However, if a traveler is considering canceling and the trip is closer than 72 hours, the traveler may want to wait to see if a waiver becomes available. The traveler should consult with Short’s travel agents in this instance. Note that Short’s does not charge fees for consultations or airline cancellations.

What about travel on behalf of the University?

Effective immediately, any travel outside of the state of Iowa on behalf of the University is suspended, unless deemed critical and approved by the senior administrator in your area. This policy applies to all University-sponsored travel, including international, academic, athletic, conferences and workshops, and research-related travel, and will continue through at least May 31, 2020. Please work through your direct supervisor, who will escalate the request to senior administration.

If you have booked travel, please cancel reservations and seek refunds for payments already made. Short’s Travel Management can assist with cancelling airline or other reservations initially made through Short’s. Many airlines are allowing cancellations without penalty or are providing vouchers for future travel; the Short’s agents can assist with these details.

Should I report personal travel?

We strongly encourage faculty and staff to share any personal travel plans through May 31 with Human Resources via http://drake.qualtrics.com/jfe/form/SV_2fURdl1hjCS2pff

There is a separate process for the limited number of students who are returning to campus after spring break.

Questions? Contact us with any COVID-19 questions.

Call Center: (515) 271-2353
Email: covid19@drake.edu