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Our Projects

Here are some of the projects that ITS is currently working on:

Banner 9

ITS is working with the campus community to move Drake from Banner 8 to Banner 9. The current focus is on DUSIS (Banner Admin Pages) with MyDUSIS (Self-Service Banner) updates starting in 2019.


Training for Residence Life, Finance, and Student Accounts occurred last week. Approximately two-thirds of Banner users now have access to Banner 9 Admin Pages. The plan remains for Budget Office Managers to receive training in late October or early November. Analysis continues to plan training for remaining Banner 9 users. The project team reviewed the Banner 9 training course for new user access. This is being launched to a couple new users for feedback. Mid-October remains the target for testing Banner 9 custom pages. Analysis remains underway for Advancement forms with a target of mid-October to begin planning out the work.

Collaboration and Document Sharing

Design and implement a campus-wide document sharing platform making collaboration easier by leveraging Microsoft Office 365 and SharePoint Team Site products.


In the past week we have received the completed and signed Project Definition Document and we have begun documenting the process flows for groups as they move through the migration process. The technical leads continue to meet weekly to iron out details of the final set up as we prepare for our first group. We plan on engaging and starting with the first group in the process in the next 2 weeks.

myDrake

Replace blueView with a SharePoint portal that will be called myDrake.


In the past week the admissions project team has continued to tie up loose ends on the new Admission Status Page within Slate. We have tuition payments tested and ready to go into production on Thursday night. The Admission Status Page as a whole will go live once the Admissions team starts admitting students for Fall 2019 in 2 weeks. For the main project team, we have continued to monitor any issues that have come up in myDrake and we have gotten sign off for a new process guideline that will help us decide if or where new requests for buttons will go in myDrake.

Learn more about the myDrake project by reviewing the myDrake FAQs.

Microsoft OneDrive Individual Storage

Implement Microsoft OneDrive to streamline individual document storage for campus.


We are still in the process of sending final notifications to managers to help them identify employees who have not adopted OneDrive and making them aware of the associated risks. Validating the lists of employees that have not completed the migration to OneDrive is taking longer than expected, but the goal is to have all notifications sent within two weeks and begin closing the project.

Online HR Benefit Enrollment Software

Implement a new software for online benefit management allowing employees to complete benefit enrollment electronically for new hires and annual open enrollment.


Changed percent complete from 60% to 80%. The eBenefits portal is in production with current employee benefits data loaded. Single Sign On via myDrake is set up and will go into production Friday morning. Over the next week, HR will focus on validating data in the live system and complete a final review of site contents and layout. ITS is also finishing automation for the weekly update file that will be sent to Principal as well as the import procedures for updates from eBenefits to Banner. On track to go live for fall open enrollment, beginning October 19. Communications about the new system and open enrollment will be ongoing through the end of November.

Starfish

Introduce a new student success and retention tool for use in early intervention, advising, and student services.


A closeout meeting was held this week for Phase 1. For Phase 2, the Project Definition Document (PDD) remains in review and is expected to be finalized in the next two weeks. The additional data needed to support the Retention Score is targeted for delivery by October 29. Currently, the team is working through a roadblock with Starfish to regain access to our test system in order to setup and test additional flags targeted for release as part of Phase 2.


See the most recent status report on our smaller projects and enhancements.

Want to join the ITS Project Management team to learn about the progress of current technology projects?

A 30 minute call is scheduled for every other Thursday at 10 a.m.

2018 Remaining Call Dates:

  • October 18
  • November 1
  • November 15
  • November 29
  • December 13

There are two different ways you can connect with the meeting:

  1. To both hear and see the presentation, go to the Blackboard Collaborate link at https://us.bbcollab.com/guest/5e1001aabca8413eacdfaa9e47a7d81e  and follow the on-screen instructions. Need assistance? See the Join the Bi-Weekly ITS Project Update Meeting (How To) article at https://drake.teamdynamix.com/TDClient/KB/ArticleDet?ID=60792.
  2. For audio only, call 571-392-7650 and enter PIN# 9060694541.

Have an idea for a technology project or enhancement? Submit a Technology Project Request.

ITS Dashboard
Below is a real-time indicator of the availability of major Drake services.
ITS staff is working on adding myDrake to this dashboard.
ITS News
October 17, 2018