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Staff Sick Leave

Policy Title: Staff Sick Leave

Summary: Drake University provides sick leave and long term disability benefits for when an illness or injury prevents you from working. Sick leave should only be used when the employee is you are unable to work due to illness or injury.

Policy Category: Human Resources
Policy Owner: Human Resources
Policy Status: Approved. Revised July 2018.
Effective Date: September 21, 2016

Policy Document

Policy Summary

 Sick leave, a paid benefit, is available when eligible employees are unable to work due to illness or injury. 


Drake University provides sick leave for when an illness or injury prevents you from working. 


This policy applies to all eligible faculty and staff.  The eligible employee's effectie date for this benefit is the first of the month following date of hire.


Eligibility for Sick Leave

Staff in full-time regular positions are eligible for sick leave benefits in the event of non-occupational illness or injury, or the illness of an immediate family member who requires the employee’s care. For information on occupational injury or illness see the Workers' Compensation section of the employee handbook or contact a Human Resources representative.

Accrual Rates

All staff accrue sick leave at the rate of 12 hours per month of service (1.5 days), so long as the employee is in a paid status. The maximum accrual for any staff member is 65 business days (520 hours). The Drake University Sick Leave policy is designed to offer protection in the event of a serious illness. That is why accrual up to 520 hours (65 business days) is allowed; to give you the opportunity to save the amount necessary to provide you a bridge to long term disability benefits, should you need them. 


Effective June 1, 2002, Drake University enhanced its long-term disability benefit by reducing the waiting period from 120 calendar days to 90 calendar days. Drake also changed the maximum sick leave accrual rates to reflect the change in waiting period. To transition to the new accrual maximum, however, Drake elected to allow employees with more than 65 days (520 hours) accrued as of June 1, 2002, to retain and use their accrued sick leave. Once such accruals are used, however, additional sick days will not accrue until such employees fall below 520 hours of accrued sick leave. Thereafter, they may accrue sick leave at the regular rates and the 65 business day/520 hour accrual cap will apply.

When Sick Leave May be Taken

Sick leave is to be used for when an employee's health condition prevents him or her from working. In addition, accrued sick benefits may be used for personal or immediate family illness or injury requiring the care of the employee. Immediate family is defined as spouse/partner, mother, father, brother, sister, child (or the same relatives of your spouse/partner).

Sick leave is not available for routine doctor visits or check-ups. Personal and/or vacation time should be used for such appointments scheduled during work hours. You may also work with your manager to make up time within the same workweek for time off due to routine doctor's visits.     

If you are absent due to illness or injury, you must notify your manager as soon as possible. If you are gone for more than three consecutive days, you or your manager should contact Human Resources. (See the Family and Medical Leave Policy.) 

Upon request by your manager or Human Resources, you must provide a physician's verification of illness or injury. In the case of sick leave for the care of an immediate family member, you may also be asked to provide verification from the treating physician confirming the sickness or injury that required your care. 

Sick leave is to be used only when you must be gone due to your own illness or injury or the illness or injury of an immediate family member. Sick leave is not paid out when you leave the University.

This sick leave policy, like all benefit policies at Drake University, can be changed at any time.

Reporting Sick Leave

Non-exempt employees report sick hours on their time card or web time entry. If your time away from work is both sick leave and FMLA leave, this should also be indicated on your time card or web-time entry.

Exempt employees should report sick leave along with vacation on the monthly leave report.

When You Leave Drake

Sick leave is to be used only when you must be gone due to your own illness or injury or the illness or injury of an immediate family member. Accrued sick leave is not paid out when you leave Drake. 

Applicable Resources:

Family and Medical Leave

Paid Parental Leave

Paid Parental Leave FAQ

Faculty Short Term Disability

Faculty Modified Duties