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Library Access Outside Posted Library Hours

Because the Journal of Agricultural Law, Moot Court, and Student Bar Association have offices in the library, access is contingent on library hours. At times when student staffers need to work in these offices before or after posted library hours, the following steps need to be followed.

At the beginning of each term, the Journal of Agricultural Law editor-in-chief, Moot Court president, and Student Bar president should provide the library director with a list of individuals who are authorized to be in the organization’s office outside of posted library hours. The library director will forward the list to Public Safety, who will then program the IDs of the students on the list to permit card access into the library. The editor-in-chief and presidents will be shown where their office keys are kept and how to turn the main library light banks off and on. They will be responsible for showing this to anyone listed as having access outside of regular hours.

Please note that staffers can only access the library between 6 a.m. and midnight. For reasons of student safety, no one is allowed in the library between midnight and 6 a.m.

Access After Posted Hours
1. A staffer on the list who plans to stay in the library beyond closing needs to let the Desk Supervisor know at least a half hour before closing so Public Safety can be notified when they arrive. The Desk Supervisor will also alter the closing procedures to leave the main lower level and first floor light switches on.
2. Each staffer staying in the library beyond closing must have:
a) his or her Drake I.D. for verification when requested by an officer and
b) a cell phone to call Public Safety should something seem suspicious or concerning.
3. Before the library closes, the staffer either needs to return the office key to the Desk or notify the Desk Supervisor that the key will be retained and left on the Information Desk as the staffer exits.
4. When alone in the library, staffers must use the stairs, not the elevator.
5. When leaving, staffers must turn off the main light switches, return the key (if they still have it), and make sure the library door latches securely behind them.
6. Library materials may not be checked out after hours. As always, library materials stored in the journal office or removed from the library must be checked out according to the established journal procedures.

Access Before Posted Hours
1. A staffer on the list who enters the library before opening needs to leave a note at the Information Desk indicating his/her name and the office s/he is accessing so the Desk Supervisor will know who is in the building and where to find them. S/he should turn on the main light switches for the lower level and first floors.
2. Access
a) Authorized staffers can use their Drake ID to open the exterior doors to the building if they are locked.
b) Authorized staffers can use their Drake ID to open the door to the library that is attached to the card reader in the hall.
c) Staffers MUST make sure that the door latches behind them after they enter the library.
3. Each staffer in the library must have:
a) his or her Drake I.D. for verification when requested by an officer and
b) a cell phone to call Public Safety should something seem suspicious or concerning.
4. When alone in the library, staffers must use the stairs, not the elevator.
5. If staffers exit the library before the posted opening time, they must make sure the library door latches securely behind them.
6. Library materials may not be checked out before the library opens. As always, library materials stored in the journal office or removed from the library must be checked out according to the established journal procedures.</p>

 
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