Until further notice, students that are interested in forming a Registered Student Organization (RSO) are encouraged to apply for Temporary Registration status. For more information on RSOs please refer to the RSO Handbook.
"The temporary RSO must create a constitution/bylaws (note: a rough draft of a constitution is required for temporary RSO status). One example constitution is provided here, and a more in-depth template is linked in the Registered Student Organization Handbook. The constitution must contain all Articles listed in the sample constitution; student groups are allowed to include additional articles to their constitution as needed."
"The temporary RSO must hold two general meetings (including all interested students) and two meetings of only the Executive Council. A brief summary (about 200 words) of each meeting will be required for submission in the temporary RSO’s request for registered status. An example of what meeting minutes could look like is provided here."
Student Senate has temporarily put on hold the RSO approval process. During this time, if a student organization has fully and completely submitted all paperwork to the Vice President of Student Organizations, the Assistant Dean of Students will grant at his discretion Temporary Registration status to the group for the remainder of this semester.
Temporary Registration status will allow for 2 options to “organize with limited use of University Facilities”
Temporary RSO meetings should be to maintain organization and touch points with members and should not be inviting guests or the general public. Temporary RSOs must abide by all campus policies related to COVID-19.
If your organization would like to put on an event while you are waiting to be considered for RSO status, you must do so in collaboration with an already established RSO and follow all Drake policies related to COVID-19.
If you have any questions or concerns, please contact Vice President of Student Organizations, Abbie Whittemore, firstname.lastname@example.org
1. Complete this form to request temporary RSO status for the student group. The form will be reviewed first by the Vice President of Student Organizations.. After your group submits its request for temporary RSO status and passes the initial review by the Vice President of Student Organizations, your group will be invited to a meeting with the Assistant Dean of Students to discuss temporary RSO status, who has the authority to grant temporary RSO status.
Temporary applications are due by February 1st, 2024
2. Set up a meeting with the Assistant Dean of Students, Lynne Cornelius. Appointments can be made by searching (“Lynne Cornelius”) in Starfish, which can be found on myDrake.
3. Maintain temporary RSO status for one semester. Student groups must hold temporary RSO status for at least one semester before being eligible to apply for registered status. A temporary RSO will have met the “one semester” requirement if the date of their approval for temporary RSO status was before the 4th Friday of the semester in which they requested temporary RSO status. For student groups interested in getting full RSO status in the fall of 2021, they must receive approval for temporary RSO by February 26th, 2021.
During the time in which the student group is a temporary RSO, they should be working to meet the other requirements that temporary RSOs must meet before being eligible for registered status. Those requirements are listed below:
4. Complete this application for full RSO status. It will be received and reviewed by the Vice President of Student Organizations.
Full applications are due by February 15th, 2024
5. Meet with the Organizational Council. The Vice President of Student Organizations will contact the president of the temporary RSO to set up a time to meet. At this meeting, the temporary RSO will briefly explain why the group is seeking RSO status and will answer questions from the Organizational Council. The Organizational Council will determine if the temporary RSO meets all the requirements listed above and will conduct a review of the group’s documents.
6. The Organizational Council will determine whether to refer the temporary RSO to the Drake University Student Senate, which has the power to approve or deny requests for full RSO status. The president of the temporary RSO will be notified by the Vice President of Student Organizations on when the temporary RSOs request for full RSO status will be considered by the Drake University Student Senate.
7. Have a member or members of the temporary RSO attend the Drake University Student Senate meeting in which the group’s request for full RSO status is being considered. Members of the temporary RSO should be prepared to talk about their group.
If a majority of Student Senators approve the request for full RSO status, the temporary RSO then gains full RSO status.
8. If your student group has been approved for RSO status, the RSO president will receive information from the Director of Student Life on finalizing the process.
The Organizational Council takes its obligation to review requests for RSO status seriously, and seeks to treat all applicants with respect and fairness. Applying for RSO status takes time, energy, and effort from students seeking to form a new RSO, and the Organizational Council recognizes this and honors it by having established criteria by which to evaluate all student groups requesting RSO status. Below are those criteria.
The Student Senate is strongly encouraged to use these five criteria to inform individual decision-making on voting to approve or deny a request for RSO status.