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Policy Title: Food Services Exclusivity

Summary: The agreement between Sodexo and Drake University states that Sodexo is the exclusive provider of food services on the campus of Drake University. This policy provides a waiver to use any provider for food services under $60.

Policy Category: Financial
Policy Owner: Office of Finance
Review Period: Two (2) Years
Policy Status: Approved, Revised July 2019.
Effective Date: September 21, 2015

Food Services Exclusivity

 

Purpose

The purpose of this policy is to communicate the University’s contractual commitments with its food service provider, Sodexo Management, Inc. (“Sodexo”).

 

Policy

The agreement between Sodexo and Drake University states that Sodexo is the exclusive provider of food services on the campus of Drake University.  The exclusivity clause is automatically waived and constituents may use any provider if the total cost of the food service is less than $60. However, if the total cost of the foodservice is greater than $60, constituents must use Sodexo or receive an approved waiver.  If you would like to use a provider other than Sodexo for food services greater than $60, you must complete a written Waiver of Exclusivity form, which requires the approval of the appropriate Requester or Budget Manager as well as the Catering Director of Drake University Dining. 

 

Scope

 

All activities and events involving food and beverages on the premises of Drake University are required to make appropriate arrangements with Drake University Dining.

 

Definitions

 

Drake University Dining – current contractual arrangement with Sodexo to provide dining and catering services to the university

 

Requester – Event contact person (individual requesting catering services for a meeting/event)

                                                                                                                                

 

Procedures

 

To request a waiver for foodservices over $60, complete the Waiver of Exclusivity form including signatures from the Requester or Budget Manager and forward to the Sodexo Catering Director for signature.  The Sodexo Catering Director will approve or deny the request and return the form to the appropriate Requester or Budget Manager.  If the waiver is approved, a copy of the form must be submitted to Accounting with the request for reimbursement or payment to the provider.  If paid by pcard, a copy of the form must be forwarded to accounting with the receipt of payment. Payment requests or pcard receipts submitted without an appropriate waiver will not be paid by University funds. 

 

Additional approval or waiver is not required if the total cost of the foodservice is less than $60.  

 

Policy History

 

This policy supersedes the policy: Meeting/Events Where Food/Snacks Allowed.

 

Updated July, 2019

 

 

Applicable Resources:

Waiver Exclusivity form