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New Hires

Welcome to Drake!  Our goal is to provide you with the tools and resources necessary to ensure a pleasant onboarding experience and a successful transition in your new role.

‌‌Before Your First Day

Human Resources - Required Paperwork

Stop by Human Resources on the third floor of Old Main to complete the I-9 process. You can access the I-9 form here or get a paper copy at HR when you come by. Here is a List of Acceptable Documents for I-9 required to complete the process. Please note, original documents are required by law—photocopies will not suffice.

To streamline your onboarding, we have compiled several required forms for you.  The forms may be printed and completed prior to coming to Human Resources.

Federal W-4

Iowa W4

Authorization to Mail Check Form, This form is required as part of the process to establish Direct Deposit.

Acknowledgment of Receipt TIAA-Cref Voluntary Tax Deferred Annuity Plan Form

Acknowledgment of Receipt of Drake University Policy Information

Consent to Receive Electronic Notice Form

Employee Photograph Release Form

Employment Record Form

Salary Reduction Form (full-time employees required and part-time voluntary TIAA retirement option)

Declaration of Domestic Partner Relationship (to qualify for Drake University Plan Benefits)

‌‌On or Before Your First Day

Student Services - ID card and more

To obtain your Drake ID card, swing by Student Services located in the Olmsted Center. You can also acquire a parking hang-tag, office keys and add funds to your ID card for purchasing items and meals.

Parking and Campus Map

Parking Information

Campus Map 

During Your First Few Days

Password/Multi-Factor Authentication

Before you can access email, myDrake or other campus systems, you must change your default password and set up MFA. Here are Password change instructions or contact ITS at 515-271-3001 for assistance.

New Hire Checklist

Please use this New Hire Checklist for Employees as your guide to make sure that you have completed/submitted all necessary employment forms and resources before you begin employment at Drake University.

Direct Deposit

In addition to the completed onboarding forms, employees are required to use direct deposit which is available online.  Direct deposit instructions are provided in your welcome email.  Please note, for your security, we require that employees are connected to the Drake University network to enter  banking information. 

Your first paycheck will be a physical check which will be mailed to your home address. If you prefer to acquire this paycheck in person, please contact Payroll at 515-271-3190.

During your First 30 Days

Within your first 30 days, you will sign up to attend a New Hire Orientation by emailing Information regarding Drake-sponsored benefits, wellness and the Drake community will be provided. Orientation will conclude with lunch.

You may preview these Drake-sponsored Benefits as well as the following information before your first day of employment. 

You may also wish to check out the following self-directed campus tour video that highlights Drake's buildings and facilities.  Self-Directed Virtual Drake Tour


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