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Our Projects

Here are some of the projects that ITS is currently working on:

Banner 9

ITS is working with the campus community to move Drake from Banner 8 to Banner 9. The current focus is on DUSIS (Banner Admin Pages) with MyDUSIS (Self-Service Banner) updates starting in 2019.


Training and roll-out continues. Financial Aid training was completed last week. Training for Finance and Student Accounts is scheduled for next week. Budget Office Managers can expect training sometime in late October or early November. Analysis to identify remaining Banner users for training will occur in early October and planning will take place to identify and schedule those individuals for training prior to the end of 2018. A target of mid-October has been established to complete testing of Banner 8 custom forms that were transformed to Banner 9. Further evaluation on the Advancement forms is underway. Finally, SSB installation planning continues.

Collaboration and Document Sharing

Design and implement a campus-wide document sharing platform making collaboration easier by leveraging Microsoft Office 365 and SharePoint Team Site products.


Project planning remains in progress. The Project Definition Document (PDD) is in final review with the project sponsor. A project schedule is currently being drafted. The technical leads are currently working to finalize the file and folder cleanup strategy. This strategy will become the roadmap used as each group transitions to the new storage solution.

myDrake

Replace blueView with a SharePoint portal that will be called myDrake.


In the past week the admissions project team has continued testing the Tuition Deposit payment option in Slate for the new Admission Status Page.  We have also prepped the transfer portion of the page to allow for transfers to be admitted starting this week. The main project team has been preparing for the sunset of blueView that happened effective Thursday September 20. We will continue to monitor any issue that come up through the ITS service portal.

Learn more about the myDrake project by reviewing the myDrake FAQs.

Microsoft OneDrive Individual Storage

Implement Microsoft OneDrive to streamline individual document storage for campus.


This project was on hold until the beginning of the semester. Avamar has now been decommissioned for client backups. Final notifications will be sent to managers to help them identify employees who have not adopted OneDrive and encourage employees to do so. Once this is completed, the project will be closed.

Online HR Benefit Enrollment Software

Implement a new software for online benefit management allowing employees to complete benefit enrollment electronically for new hires and annual open enrollment.


Principal completed its comparison between Drake and carrier data. HR is reviewing all discrepancies and will provide Principal any updates before the end of this week. Next week Principal will finish preparing the data file and load all employee benefit information into the eBenefits system. After this information is loaded, updates to individual benefits information will be made in the eBenefits system, which will update Banner. ITS is working on the process to import this updated benefits information into Banner. The project team is also working on communication and training materials for Drake faculty and staff.

Starfish

Introduce a new student success and retention tool for use in early intervention, advising, and student services.


The week 3 progress surveys closed last Friday. The week 4 progress surveys are currently available. Data adjustments for Phase 1 remain in progress. The flag workflows are complete and will be reviewed tomorrow before placement on the Starfish website.

The Project Definition Document (PDD) for Phase 2 is drafted and in review. Work remains underway for Phase 2 data additions. The team has identified 5 additional pieces of data to send to Starfish for support of the Retention Score calculation and work is underway to get this data loaded to Starfish. Following the availability of that data, the team will meet with Starfish's data scientist to discuss our Retention Score calculation.


See the most recent status report on our smaller projects and enhancements.

Want to join the ITS Project Management team to learn about the progress of current technology projects?

A 30 minute call is scheduled for every other Thursday at 10 a.m.

2018 Call Dates:

  • September 6
  • September 20
  • October 4
  • October 18
  • November 1
  • November 15
  • November 29
  • December 13

There are two different ways you can connect with the meeting:

  1. To both hear and see the presentation, go to the Blackboard Collaborate link at https://us.bbcollab.com/guest/5e1001aabca8413eacdfaa9e47a7d81e  and follow the on-screen instructions. Need assistance? See the Join the Bi-Weekly ITS Project Update Meeting (How To) article at https://drake.teamdynamix.com/TDClient/KB/ArticleDet?ID=60792.
  2. For audio only, call 571-392-7650 and enter PIN# 9060694541.

Have an idea for a technology project or enhancement? Submit a Technology Project Request.

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ITS staff is working on adding myDrake to this dashboard.
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