Forms

Advising Forms

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Award Nomination Information

A&S College Distinguished Engagement Award- due September 1 annually
E.A. Sheslow Prize for Distinguished Leadership - due February 17 annually
Arts & Sciences Outstanding Teacher of the Year - due February 15 annually
Honors Convocation Award Form - due April 1 (or first following Monday) annually
Center for the Humanities Awards
Friends of Drake Arts Grants

Best Practices for Syllabi

Professional Activities Forms

Travel Forms

Travel Grant form 2024-25
Travel Expense Reimbursement
Business & Finance Forms Library
Business & Finance Accounts Payable Guidelines Per Diem, Mileage, Travel, and Lodging guidelines

Other Faculty Forms

Procedures and Approval of Curriculum Proposals for 2024-2025

(All actions require departmental approval before submission)

Deadlines based on Workflow of communication and responsibilities included below.

General inquiries of process should be directed to Associate Dean Jill Allen or Assistant Dean Alina Grimm first before reaching out to Provost’s or Registrar’s offices.

COURSE CHANGES
Action	Submit Form (s)	College Level Approval	University Level Approval	2024-2025 deadlines (last possible date to submit for next academic year)
Propose a new course or make changes to an existing course	a. New Course Proposal Form * Preview New Course Proposal b. Course change form * Preview Course Change Proposal	1. A&S Curriculum Committee 2. A&S Council	None	For Fall 2024: January 29, 2024 For Spring 2025: April 15, 2024
Remove a course no longer taught from the catalog	Remove Course from Catalog Form * Preview Remove Course from Catalog	1. A&S Curriculum Committee 2. A&S Council	None	For Fall 2024: January 29, 2024 For Spring 2025: April 15, 2024
Get approval for a travel seminar (Required by the Office of Global Engagement)	Travel Seminar Form	1. A&S Curriculum Committee 2. A&S Council Note: A travel seminar offered using a special topics course number requires department curriculum committee approval (rather than A&S Curric. Comm.)	None	For J-term 2025: Early to mid-January, with one week’s time to receive approval from the department chair and dean. Final date TBD in February.

PROGRAM CHANGES
Action	Submit Form (via email)	College Level Approval	University Level Approval	2024-2025 deadlines (last possible date to submit for next academic year)
Propose small* curricular or language changes to an existing program. (Column A in the Provost’s guide)	Program Change Proposal Form	1. A&S Cabinet 2. A&S Council	None	TBD
Propose large** changes to an existing major/minor/ concentration, such as title change, expansion/contraction of tracks, or overhaul of program, or propose a new/discontinuation of a minor/concentration. (Column B in the Provost’s guide)	Program Change Proposal Form New Minor/Concentration Proposal Form	1. A&S Cabinet 2. A&S Council	1. Provost (Department chair submits this form after approval by A&S Council). Read more about it here. 2. Provost office informs department chairs.	TBD
Propose a new major/degree/certificate; to remove a degree/certificate (Column C in the Provost’s guide)	New Program Proposal Form	1. Chair informs Provost before any forms are submitted. 2. A&S Cabinet 3. A&S Council	1. Provost (Department chair submits this form after approval by A&S Council). Read more about it here. 2. Dean’s Council 3. President’s Council 4. Board of Trustees	TBD
Propose or revise AOI, FYS, Crew, INTD courses and Experiential Learning	Consult the Drake Curriculum website	None	AOIs: University Curriculum Committee (UCC). FYS: University Curriculum Committee (UCC).	AOIs: For Fall 2024: Thursday, April 4. Spring 2025: TBD FYS: Wait for Associate Provost call for classes.
Small curricular changes to an existing program include: add new course, discontinue a course, change in course sequence, change of instructional delivery of a course. *Large changes/overhauls include: name changes to existing program; discontinuing minor, track, emphasis, or concentration; new minor; change to degree type awarded (new track, new concentration, new endorsement); 3+3, 3+2, 4+1 programs, new location.