Do I have to enter a preferred name?
No, you do not have to enter a preferred name. This is here as a service for people who wish to be known by something other than their primary/legal name. If you regularly use your primary/legal name, then please do not enter a preferred name. If you enter a preferred name that matches your primary/legal name, the preferred name will not be displayed.
How do I set a preferred name?
Preferred name can be set by going to myDrake, then the Self Service icon, followed by selecting the Personal Information card. From there, look for the “Update Preferred Name” link. You may indicate your preferred name by clicking “Update Preferred Name” and typing in the text field, then clicking submit.
Can I use my preferred name for everything at the University?
Preferred name will be used only in cases where legal name is not absolutely necessary. Examples of where your legal name are necessary include, but are not limited to, financial aid documents, payroll, transcripts, diplomas, and federal immigration documents. In some cases if you indicate a preferred name, it may be necessary to clarify that your preferred name is different than your legal/primary name. Examples of this include, but are not limited to, official interactions with police, security, and/or law enforcement, and verification of medical records.
Students' preferred name would be used in the following places:
Students' legal name would continue to be used in the following places, including but not limited to:
How many times can I change my preferred name?
Changing your primary/legal name in University systems to a preferred name can have ripple effects throughout your day-to-day experiences. Changing your preferred name more than once can lead to confusion regarding your identity, challenges in customer service, and/or the interruption of your ability to access some University systems.
Can I change my preferred name to whatever I want?
Preferred names are limited to alphabetical characters (A-Z and a-z), a space or hyphen (-). Your preferred name will appear exactly as you enter it in the portal.
It is a violation of the Drake Preferred Name Policy to indicate a preferred name for the purposes of misrepresentation or fraud. Fraud and misrepresentation may also violate Drake Student Code of Conduct.
Once entered, a user's preferred first name may take up to two business days to reach affected systems. New preferred names are reviewed each weekday by a university staff member.
What happens if someone enters an inappropriate preferred name?
The University may disallow or remove a preferred name if it contains inappropriate or offensive language, or is being used for misrepresentation. As a result of the removal of the potentially inappropriate preferred name, the user's primary/legal name will return as the default name displayed on affected University systems.
Should a Drake ID card have already been issued displaying the inappropriate preferred name:
Who at the university will see both legal and preferred first name?
Staff with an administrative need (e.g. public safety, health center, financial aid, dean’s office staff), will see both legal and preferred first names. Similar to GPA’s and other sensitive information these staff are trained on the implications of this access.
Will my preferred name appear on my Drake ID card?
Beginning in Spring of 2017, your preferred name may appear on your Drake ID card. In order for your name to appear on your Drake ID card, you must have already indicated your preferred name. Note that this change may take up to two business days to take full effect.
If your preferred name has been properly entered via MyDUSIS, then you may request a Drake ID card with your preferred name indicated on the front face.
If you already have a Drake ID card and wish to have a new Drake ID card with your preferred name, then you may visit the Drake Student Services Center in Carnegie Hall. You will be asked to surrender your old Drake ID card. One replacement Drake ID cards is provided free of charge with the surrender of your old Drake ID card.
How do I delete my preferred name?
If you have entered a preferred name and later decide that you would prefer to use your primary/legal name everywhere on campus, simply go to MyDUSIS, Personal Information tab, delete your preferred first name, then submit. Note: it may take up to two business days for the change to be registered in campus systems.
How does the preferred name policy affect F-1 & J-1 visa students?
Preferred name is for use within the university community. International students may feel free to select a preferred name for on-campus use. However, this does not apply in situations where one's legal name is required to be used. For the purpose of F-1 or J-1 student visa status, the legal name must be used on I-20s and DS-2019s. An individual's legal name is what appears in the passport.
The university began the phased implementation of preferred names across University systems just recently, so that places where your preferred name will appear may be, at first, limited. Places where you may already be able to see your preferred name reflected include some class rosters.
I have more questions about my preferred name and/ or the Preferred Name Policy. Whom can I contact?